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Workflow Triggers for Communities: Granting and Revoking Group Access

Introduction​

Welcome to Stack's community management features! You can now automate and streamline your group interactions with powerful workflow triggers and actions. This guide will help you manage group access efficiently, enhancing the overall user experience.

Granting Group Access​

Trigger: User Joins the Community​

When a user joins your community, you can automatically grant them access to specific groups. Follow these steps to set up this workflow:

  1. Trigger: User joins the Community
  2. Action: Grant Group Access

Revoking Group Access​

Trigger: Group Access Revoked​

If you need to revoke group access for a user, you can automate this process as well. Here's how:

  1. Trigger: User Leaves the Community
  2. Action: Revoke Group Access

Creating Workflows​

To create a workflow for managing group access:

  1. Navigate to the Workflow Builder.
  2. Click on Create a Workflow.
  3. Choose the relevant trigger type, such as Group access granted or Group access revoked.
  4. Configure the trigger details and add steps to either grant or revoke group access.
  5. Test your workflow to ensure it functions as expected.
  6. Save and activate your workflow.

Best Practices​

  • Define Criteria Clearly: Ensure you have clear criteria for when to grant or revoke group access.
  • Test Thoroughly: Always test your workflows in a controlled environment before activating them.
  • Regular Updates: Review and update your workflows regularly to adapt to any changes in your community dynamics.

Explore these features to make the most out of Stack's community management tools!