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Affiliate Payouts

Efficient and accurate payment processing is essential for maintaining trust with your affiliate partners. Stack's Affiliate Manager provides comprehensive tools for commission tracking, payment scheduling, and financial reconciliation.

Payment Configuration​

Payment Methods​

  • Direct Deposit/ACH: Bank transfers for domestic affiliates
  • PayPal: International payment processing
  • Wire Transfer: High-value international payments
  • Check: Traditional payment option
  • Digital Wallets: Modern payment alternatives
  • Custom Methods: Configure additional payment options

Payment Settings​

  1. Minimum Payout Thresholds:

    • Set minimum payment amounts (e.g., $50, $100)
    • Configure different thresholds by payment method
    • Create exceptions for VIP affiliates

  2. Payment Schedules:

    • Monthly payment cycles
    • Bi-weekly options
    • Custom schedules for high-volume affiliates
    • Net-30/60/90 payment terms

  3. Currency Settings:

    • Multi-currency support
    • Exchange rate management
    • Fixed vs. floating exchange rates
    • Currency conversion fees

Commission Processing​

Commission Calculation​

  • Transaction Verification: Review and approve trackable conversions
  • Commission Rules: Apply tiered rates and performance bonuses
  • Recurring Commissions: Process payments for subscription or recurring revenue
  • Returns and Refunds: Handle commission adjustments for returned products
  • Lifetime Value: Calculate commissions on future purchases from referred customers

Approval Workflow​

  1. Automatic Approval: Set criteria for auto-approved transactions
  2. Manual Review: Configure flags for transactions requiring review
  3. Batch Processing: Approve multiple transactions simultaneously
  4. Rejection Handling: Document and communicate declined commissions

Payment Processing​

Payment Generation​

  1. Create Payment Batches:

    • Select affiliates for payment
    • Review batch totals and details
    • Apply adjustments if needed
    • Generate payment reports

  2. Payment Approval Process:

    • Multi-level approval workflows
    • Financial team authorization
    • Batch modification capabilities
    • Audit trail documentation

Payment Execution​

  • Manual Payments: Process payments through your preferred platforms
  • API Integration: Automate payments through financial service APIs
  • Bulk Processing: Execute multiple payments simultaneously
  • Payment Notification: Alert affiliates when payments are issued

Tax Management​

Tax Documentation​

  • Form Collection: Gather W-9, W-8BEN, and other tax forms
  • Tax ID Verification: Validate tax identification information
  • Form Generation: Create 1099s and other required tax documents
  • Compliance Monitoring: Ensure adherence to tax regulations

Global Tax Considerations​

  • VAT Handling: Manage value-added tax requirements
  • Withholding Requirements: Configure proper tax withholding
  • Regional Compliance: Adapt to various international tax regulations
  • Tax Treaty Applications: Apply appropriate international tax treaties

Payment Reporting​

Financial Records​

  • Payment History: Maintain complete payment records
  • Account Statements: Generate affiliate-facing statements
  • Financial Reconciliation: Balance affiliate payments with sales data
  • Payment Evidence: Store proof of payment documentation

Affiliate-Facing Reports​

  • Earnings Dashboard: Real-time earnings display for affiliates
  • Payment Status Tracking: Visual indicators of payment stages
  • Historical Payment Data: Archive of all past payments
  • Projected Earnings: Estimates of upcoming payments

Problem Resolution​

Payment Issues​

  • Failed Payment Handling: Process for addressing payment failures
  • Dispute Resolution: Workflow for handling commission disputes
  • Payment Adjustments: Methods for correcting errors
  • Account Recovery: Procedures for dormant accounts with unpaid commissions

Support Processes​

  • Payment Support Requests: System for addressing payment questions
  • Documentation Requirements: Guidelines for payment verification
  • Escalation Procedures: Path for resolving complex payment issues
  • Communication Templates: Standard responses for common payment questions

Best Practices​

  • Payment Calendar: Establish and communicate a consistent payment schedule
  • Clear Documentation: Provide detailed payment reports and statements
  • Proactive Communication: Alert affiliates about payment status changes
  • Reserve Funds: Maintain sufficient funds for affiliate payouts
  • Regular Audits: Conduct periodic reviews of payment accuracy
  • Payment Testing: Verify new payment methods before full implementation

For additional support with affiliate payments, contact our Affiliate Payment Team.